Executive Accounts Payables

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KEY RESULTS AREAS (Core functional areas required to perform the job):

  • Re-referencing of invoices to a proper legal entity
  • Process SRN within 1 working day from the date of receipt of invoice
  • Process invoice within 1 working day from the date of final release of SRN
  • Co-ordinate with internal customers and external vendors to ensure invoices are addressed to proper / correct legal entities.
  • Escalation of issues to the Manger if things are not sorted out within stipulated timeline
  • To raise a retrospective PO where PO is not raised by relevant units
  • Reply to internal / external queries within 24 hours of receipt of queries
  • Keeping track of GRNI
  • Follow-up of quality block invoices
  • Ensure Vendors paid on time
  • Review of debit balances in creditors
  • Review of all open POs raised on a weekly basis
  • Suggest advance payments on a weekly basis
  • Ensure allocations and contra postings (receivable/payable) are done on a weekly basis
  • Ensure no pending invoices at the end of the month against all approved SRNs
  • Reconciliation of vendors on a monthly basis
  • Keeping track of advance and direct debit payments & follow up for invoices
  • Managing Prepaid expenses
  • Preparation & Analysis of Increase/Decrease in Creditors on a monthly basis.


  • Ensuring invoices are recorded in proper / correct legal entities
  • Ensure there is no duplication while raising retrospective PO
  • Ensure escalation if the queries are not addressed by vendor / internal customers within stipulated timeline
  • If the resolution of query can’t be addressed in 24 hours, then to acknowledge the receipt and agree a timeline for resolution
  • Keeping track of GRNI on a regular basis – should not be more than a month
  • Ensuring vendors paid on time – nothing should go beyond 60 days
  • Review of Open POs to ensure proper GL & CC used
  • Suggest advance payments where agreed after proper approval
  • Allocations to be done after approval from the relevant units wherever applicable (generally this should be taken care of while posting the invoice itself)
  • Ensure all invoices are posted against approved SRNs
  • Reconciliation of vendors (80:20 principle) by 25th of every month
  • Ensure reconciliation items are sorted out prior to next reconciliation
  • Ensure invoices are received against advance payments made within agreed timeline
  • Monthly Purchase Order/Manual accrual postings and preparing the PO accrual variance analysis dashboard.
  • Preparation of Monthly Audit Schedules.
  • Preparation & Circulation of KPI matrix of the PL team.
  • Monthly GL review to identify variance over previous month.
  • Preparation & Analysis of Increase/Decrease in Creditors on a monthly basis.
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